Please find attached the Google Meet Link to join the AGM – 2022 Vietnam Swans AGM
Saturday, 3 December · 2:00 – 4:00pm (Vietnam Time)
Google Meet joining info
Video call link: https://meet.google.com/wzh-gdsj-qmf

Attention all members of the Vietnam Swans Football Club,

This is a notice to inform you that the date for the 2022 Annual General Meeting will be Saturday the 3rd of December. There will be 3 options to attend the meeting, they will be in person in Hanoi and Ho Chi Minh, or dial in via a zoom link that will be attached to an event closer to the day. Please mark yourself as attending on the Facebook event – link here.

This year’s AGM will include updates from club representatives on the following areas:

  • President – Eric Kerrison 
  • Regional Representatives – Louise Ode Bezhuidenhout and Matt Barton
  • Local Player Development
  • Junior Development
  • Treasurer – Rod Stone / Steven Diep
  • Communication – Bill Crang

On completion of the updates, nominations will be sought for the 2023 season, and where there are multiple nominations for a role, a vote will take place with those in attendance to fill the role. Roles to be filled for 2023 are:

  • National President
  • National Treasurer
  • Communications
  • Northern Operations Manager
  • Southern Operations Manager

See below for overviews of each position.

This year however, there will be a slightly different feeling to the nominations for the Executive of the club. Whilst these positions are always open each year, this year, the current incumbents of the positions of President, Treasurer and Communications will not be standing for re-election.

Due to a variety of reasons each sitting member of the Executive will be stepping down at the end of their term. This is an exciting time for the club, as it is now time for new custodians to come forward and lead the club.

It is understandable that there may be some trepidation with such a dramatic change, but with change comes opportunity. The current Executive have discussed this at length, and have agreed, if required, to work with the new incumbents in an advisory capacity, should they wish, through until Anzac Day 2023, but will always be there long into the future to offer advice when sought.

If you have an interest in one of the roles, I would strongly suggest taking the time to reach out to Bill Crang, Rod Stone, Steven Diep or me to find out more information. We will share some info on the key areas each role covers before the day.

Whilst the roles require commitment, they are also thoroughly rewarding, as you watch the club continue to build and develop. 

OVERVIEW OF NATIONAL COMMITTEE ROLES

President 

  • Represent Vietnam Swans  at all AFL Asia meetings 
  • Liaise with sponsors
  • Prepare yearly program with assistance from coaches and playing group
  • Liaise with other AFL Asia countries in relation to yearly program requirements to gain agreement on incoming and outgoing tour responsibilities
  • Provide guidance to Northern and Southern Operations team

VP – Treasurer 

  • Work with sponsors, in conjunction with the VP-communications
  • Works closely with Local Player Representative to provide support for local players where required
  • Works closely with Merchandise Representatives in North and South
  • Responsible for managing cash flow
  • Preparation and maintenance of financial records and associated reporting
  • Liaise with operations managers North and South on budgets
  • Responsible for setting and managing budgets
  • Responsible for holding funds in cash or in bank accounts
  • Responsible for all financial aspects of events and tours
  • Payment of all invoices – cash, $AUD, VND, $USD where required
  • Responsible for preparation of annual report to the committee

VP – Communications

  • responsible for all external facing club messages
  • In collaboration with Executive Committee, produce sponsorship packs to enable club members to assist in seeking out potential new sponsors and maintain existing sponsors
  • Liaise with events and communication managers in North and South for key content
  • Prepare yearly calendar outlining communications and provide to regional event and communications committee members to enable them to prepare in advance

Operations Manager – North (Central)

  • Chair the Northern sub-committee meetings
  • Provide all communications content to VP – Communications in the required timeframe
  • Oversee the day to day activities of the football club in the Northern (and Central) region
  • Work with the VP – Treasurer on budgets for 2021, (including training costs, touring costs and local player support, membership costs and inclusions)

Operations Manager – South

  • Chair the Southern sub-committee meetings
  • Provide all communications content to VP – Communications in the required timeframe
  • Oversee the day to day activities of the football club in the Southern region
  • Work with the VP – Treasurer on budgets for 2021, (including training costs, touring costs and local player support, membership costs and inclusions)